John asks:
Is it possible to copy out-going emails to outlook mail folders?
This would be very useful as currently I have to file manually from my sent
mail.
You have three ways to do this:
- Using after sending rules - this will make a copy of the message (leaving
one in the sent folder) unless you disable the option to always save a copy
in sent folder (Tools, Options, Preferences, Email button). An alternative
to this is creating the rules as a 'check when they arrive rule' but run it
on the sent folder every few days. (Leave it unchecked in Rules wizard, so
it doesn't run on new mail.)
Using rules only works if you need to file mail from specific senders or
with specific words in the message and can create a fixed rule to handle the
conditions.
- Using the option to store sent items with the original if it's not in the
inbox (under the Advanced button on the Tools, Options, Preferences, Email
button screen)
- On the options button as you compose new mail you can select the folder
to move the sent item to. It's not as convenient as the other options, but
allows you to file messages that don't meet predefined conditions or when
the original is in the Inbox.
If you prefer to choose the folder as you send the message, you can use VBA
to pop up a dialog when the message is sent. See
http://www.outlookcode.com/d/code/setsavefolder.htm
for the necessary code.