We’re getting some questions from users whose appointments are not visible on the Month view but their all day events are visible and they can see all appointments on the Day or Week views. If this happens to you, check the Detail level. (If you are missing all day events too or aren’t visible on the Day and Week views, it’s not your Details setting.)
Outlook 2007 and 2010 have a view option called Details – it can be set on Low, Medium, or High Details. High shows all appointments and all day events, while Medium shows all day events and uses lines for timed appointments. Low shows only all day events and hides all timed appointments.
In Outlook 2010, the detail level is selected from the Month button on the View section or ribbon. Expand the Month button to select a different detail level.
In Outlook 2007, detail levels are selected just to the right of the Day/Week/Month tabs:
The purpose is to give you an overview of your schedule on the monthly calendar – in High details, many users see as few as 3 or 4 events and appointments. How many appointments and events you see on the calendar is controlled by the size of the Outlook window. At lower resolutions or when Outlook is not maximized, very few appointments and event display. Even at high resolutions, someone with a schedule full of short appointments may not see the full list on the screen.
Using Medium detail, noon is indicated by a line across the center of the day, with timed appointments shown as lines above or below noon, so you have an idea approx when the appointment is. The thickness of the lines indicates how long the appointment is. This way a person can glance at the calendar and get an idea of how busy any part of any day is, based on the lines.
For example, in the screenshot, there is a short appointment right before noon on the 7th and a longer appointment in the early afternoon. The 8th is fairly busy, with appointments of varying lengths throughout the day and little room for more in the afternoon. Morning appointments may be possible on the 8th. There are no appointments scheduled on the 9th, which has as an all day event.
The Low Details view shows only All Day events:
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my monthly calendar is not showing the appointments or all day events. I have it set as monthly view “high”. it did not solve the problem.this is a new computer that I had to restore my outlook files to. the data is visible when I view it in weekly and daily mode. The monthly calendar showed the appointments perfecdtly on the old computer.please help
Try resetting the view. In Outlook 2007, go to View Current viewm Customize… and in Outlook 2010, look on the View ribbon for the Reset button.
I like the Week (5 day) view. However, I see only about half a day, not the full day. Is it possible to configure Outlook to show all appointments from 8 Am until 5 PM
No, not directly. How much of the day you see is based on the size of the time scale and the height of Outlook’s window. If you change from 15 min to 30 min, you’ll see more… if you make the window taller (don’t show toolbars or collapse the ribbon if already at full screen), you’ll see more time periods.
when looking at the monthly view of the calendar, i see my all day events show up as bold, but they do not print that way. why not? i cannot find any settings for this, but i have prior monthly calendars that i printed out where the all day events ARE bold.
I have a user who has no calendar appointments viewable back beyond August last year. She doesn’t sync with another device and I presume they have been archived as she does this regularly (auto-archive is disabled). However the archive file is open yet there is no calendar within this. Any idea where it might be?
It should be in the archive pst file she uses for everything else, unless she changes the archive pst every time she archives. Did you look for another pst file in the folder where the archive is? Did she make a new archive, maybe a month ago? Is the calendar’s autoarchive setting configured to delete instead of move to a new calendar?
Hi Diane,
Should it show within the actual archive file when expanded on the left menu? Because it isn’t there and the calendar auto-archive settings are set to global (which is set to disabled). Definitely no other archive file in there. Possible another archive was created I guess and left on an old machine. I would need to have a look on the old machine.
Look in the folder where the archive pst is stored – under the local user account in \microsoft\outlook