A new feature, introduced in Outlook 2007, allows the user to select the time zone for an appointments. This makes it easier to schedule appointments as you don't need ot use the dual time zone feature or think about what time it is halfway across the country or around the world. However, when you...
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A common complaint: When using the month view on days with several appointments, Outlook only shows the first few, with a down arrow icon which expands to Day view if there are more appointments. Because its easy to overlook the truncated cells in the month view, there is a high probability of overlooking an...
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It is possible to move (or copy) a series of appointments to new dates and maintain the series pattern. While in the Calendar Month view, carefully select the appointments, holding Ctrl as you make the selections, then right-click and drag the selection to date navigator calendar. You need to drop the appointments on the...
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A user recently asked about scheduling recurring appointments that don’t fit a recurrence pattern “Our company just started with Outlook and we have not been able to figure out how to schedule an appointment with multiple dates that are not a recurring date.” While this is a feature in other corporate mail systems, Outlook...
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You can change the sound played for the new mail alert in the Windows Control Panel, Sound applet. (In older versions of Windows its called Sounds and Audio Properties.) This screen shot is from Windows 7, but the dialog looks very similar in other versions. Change the default sound for new mail to another...
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Microsoft Outlook uses a lot of icons throughout the program and it’s hard to remember what each icon means. Help lists some icons but finding them is a daunting task for many users. On these next pages, you’ll find all of the icons and a short description when needed. When possible, icons from older...
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Use the Holiday file supplied with Outlook to add holidays to your calendar. The HOL file included with Outlook 2007 and older are missing the holidays for future years, but we have a HOL you can use to add holidays through 2020 (2028 for some) to your calendar.
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A frequently asked question is “How do I provide a link for someone to click to add an appointment to their calendar?” The answer: save the appointment as an *ics file and upload it to a web server then link to it like you would any other file on the internet. You can use the same...
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Outlook doesn’t support creating calendar items that countdown (or count up) to a specific date. You’ll need to create each item individually and the easiest way to do this is outside of Outlook and import the file to the Calendar. You can use this method with any version of Excel and Outlook, although some...
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When you use Exchange server, anyone with proper permission to your calendar can open it and add an appointment. While the person’s name or Exchange alias is listed as the Organizer, its not easily discovered by many users. Outlook 2007 makes it easier by placing the organizer’s name in the subject field (much to...
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