Tag Archive for rules

Tip 1104: How to create "Not" rules

create-exception

Outlook's rules are great... well, maybe good. Or just OK... I don't deny that there is room for improvement, but you can do a lot with the rules that are available. One frequent question is how to create a NOT rule - how to apply a rule to all mail that doesn't meet a condition.…

How to CC a copy of every message you send

Choose the After sending rule option

Unlike many smartphones, Outlook does not include an option to automatically CC an address on every message you send, however, you can do this easily using an After Sending rule. (If you want to BCC the messages, you need to use VBA or an Outlook add-in. Links to VBA samples and lists of add-ins are…

Tip 980: Filtering Out of Office Automatic Replies

Create a rule to delete automatic replies

A new Outlook user wanted to know if Outlook handles Out of Office replies as well as Lotus Notes does: I migrated from Lotus Notes to Microsoft Outlook. In Notes, when you send an email you have the option for the following "Don't notify me if recipient(s) are running Out of Office" This obviously works…

Tip 968: Display New Message Alert using Rules

Outlook's desktop alert

A user asked: I'm using a rule to move messages to a particular folder. When the rule moves messages, I can't see the the popup (Email notifier) which normally comes on the right side of the desktop when I get new mail. How can I see the notifier for messages I move? Those notifiers are…

Tip 962: Change the Default Calendar for Meeting Requests

Create a rule to move only messages

This question comes up a lot: Is it possible to change the default calendar to one different from the data file I have mail delivered to? The reason for asking is almost always the same: a user with an Exchange mailbox is using a PST file as the default delivery location and this means the…

Tip 959: Changing the Font used for Outlook's RSS Feeds

Run a Script rules for RSS feeds

Note: this works only in Outlook 2010 as written, because Outlook 2007 does not support PostItem in Run a Script. We're working on a version for Outlook 2007 that uses ItemAdd handler. We have a code sample that works on RSS feeds delivered to a single folder at Slipstick.com. Today's tip is one that I…

Tip 945: Print a list of your Outlook Rules

Do you have a need for a text file containing a list of the rules assigned to your Outlook 2007 or Outlook 2010 default email account? A visitor to Slipstick.com submitted a code sample that creates a text file with the rule names and the From condition, in the order they are listed in Rules…