This question came from an Exchange administrator but a filtered export is possible in with all email account types and all versions of Outlook.
Is there a way in Outlook 2013 to export only the last 6 monthsâ€™ worth of mail? We are on a hosted Exchange solution with Office 365.
Yes, there is a way to do this in Outlook. Â
Outlook uses the same filter dialog for Export as it uses for Views, Advanced Find, and Search Folders.
Begin the export process by opening the Import/Export wizard from the File menu, Open (or Open & Export) in Outlook 2010 or Outlook 2013. In older versions of Outlook, look for File, Import/Export.
- Choose Export to a File
- Choose Outlook Data File (pst) as the file type to export to.
- If you are exporting the entire mailbox or data file, choose the top level of the mailbox then select Include subfolders. Â Otherwise, select the folder you want to export.
- Click the Filter button.
- Select the Advanced tab.
- Type or select the Received field, choose on or after as the condition then type the date or even just 6 months ago in the Value field.
- Click Next then complete the export.
This will create a copy of the items, it doesnâ€™t remove them from the mailbox.
PowerShell command to export mailboxes to a *.pst file, for on-premise Exchange servers: