Tip 567: Add Comments to Email

If you use Outlook 2007, you can add comments to an HTML or RTF email, using the same Reviewer comment used with Word. (It doesn’t work with plain text. Outlook 2010 or Outlook 2013.)

You need to be in Edit mode (Other Actions button, Edit message) then select a word or phrase and Ctrl+Alt+M to insert a comment.

If you reply to the message after inserting the comment, it will be sent along with the message, unless you delete it from the reply. Like this[DP1] 

I haven’t decided how useful this is. A lot of users want to add comments to messages, but they usually ask for a sticky note ability and don’t want to edit the message. Using the For Follow Up field puts the comment in the Infobar, where It’s easy to see, but its limited to 100 characters.

If you need to add comments to messages you have 4 choices, in addition to using Reviewer comments:

  1. Add a flag and change the Flag to: message to something else by typing over Follow Up
  2. Open the message and use the Edit, Edit message menu to add notes in the message body.
  3. Create a Journal entry for your notes.
  4. Purchase an add-in called Notes4Outlook

 [DP1]This is a comment.

Published November 22, 2008. Last reviewed on July 18, 2014.

  • Chandler

    This is exactly what I was looking for. Thanks for such a good article.

  • Birdenizle (@Birdenizle)

    Thanks for information.

  • TonyF

    For Outlook 2010:

    1) Go to “File” tab.
    2) Click “Options”, to get the “Outlook Options” popup window.
    3) On the left side of the popup box, click “Mail”.
    4) On the right side, click the “Signatures” button, to get the “Signatures and Stationery” popup window.
    5) Click on the “Personal Stationery” tab.
    6) Just below the “Font” button, check the “Mark my comments with:” checkbox.
    7) Edit the text box, to the right, with your desired name or identifier.
    [Optional] You could also click the “Font” button to edit the font or color, which would affect your replies and edit comments.
    8) Click the “OK” button to close the “Signatures and Stationery” popup window.
    9) Click the “OK” button to close the “Outlook Options” popup window.