Tip 768: OL2007: Line Wrap in Calendar Printout

Note

This bug was (finally) fixed by the January 2011 update. If Outlook is fully updated, lines should wrap properly in a printed monthly calendar.

In older versions of Outlook, users could print a monthly calendar and long subjects wrapped to multiple lines.  This was broken in Outlook 2007 – if you wanted the subject to wrap, you needed to use the Calendar Printing Assistant.

Following a recent update (MS10-045: Description of the security update for Outlook 2007: July 13, 2010
), wrapping is back. Unfortunately, lines break in the middle of words and the end time is missing.

This bug (bad line breaks and no end times) was first introduced in an April hotfix (Description of the Office Outlook 2007 hotfix package (outlook-x-none.msp): April 27, 2010
) and the July update includes that hotfix, which explains why we haven't seen many complaints about it prior to now.

The bad line breaks & no end times bug should be fixed in a future update (while keeping wrapped lines). If the broken words really annoy you or you need the end time, you can uninstall the July update. The security issue it addresses is only triggered by opening attachments so it’s not overly risky to uninstall it but there may be other issues fixed by it that are more important to you. See KB 981048 for a list.

Screenshots:

Outlook 2003 monthly calendar printout

Outlook 2003 monthly calendar printout

Outlook 2007 before the bad update

Outlook 2007 before the bad update

Outlook 2007 after installing the bad update

Outlook 2007 after installing the bad update

  • Bob O’Gorman

    thanks for this information – any idea when a hotfix for Outlook 2010 for Line Wrap in Calendar Printout might be ready?

  • outlooktips

    Sorry, no, I haven't heard anything. They tend to release updates towards the end of the month, so check the tips at the end of each month - i will post it as a new tip when its available.

  • Jose

    Anything yet? It's August now.

  • Diane Poremsky

    No, nothing yet. (The lines wrap in 2010, they just don't break right. )

  • Linett

    Any update on when the printing issues will be resolved for Outlook 2010, 64 bit? Specifically regarding monthly views.

  • Diane Poremsky

    What specific issue needs resolved? In SP1, Start and end times print, lines will wrap but words don't break correctly. I think some other things were fixed but can't recall what, offhand.

  • Linett

    Thanks. Perhaps I didn't download the correct patch or am just doing something incorrectly.

    I'm looking to print monthly calendars in Outlook 2010 (64 bit), where all events are listed in the date box. Currently, I'm going to: Print/Print Options/Monthly Style but it will only print a few appts/day. I also need to print 7 days/wk in the monthly view.

    Any insight would be greatly appreciated.
    Thanks

  • Diane Poremsky

    The native outlook calendar won't include all appt unless the boxes are tall enough (maybe on 11x14 portrait) - the calendar printing assistant is an option for others but you have 64-bit outlook. http://www.slipstick.com/addins/calendar_print.asp has some tools that do a better job. I recommend trying one of the word templates.
    7 days a week should print - unless you enabled the option for weekdays only. That's in print setup.

  • Diane Poremsky

    BTW - i don't expect outlook to change how it handles overflow and i don't think any of the 2 pages options will split a calendar to put 2 weeks per page - they split vertically, with mon- wed on one page.

  • Linett

    Thanks for the insight. You mentioned a Word template solution. Is there a link you could direct me to which would explain in better detail?

    Thanks!

  • Diane Poremsky

    Download the template from here: http://www.slipstick.com/addins/calendar_print.asp then double click to open it in owrd,. (you'll need macro security set to allow macros - disable with notification should allow you to enable macros.

  • lil

    Hi, any fix available for line wrap of the monthly view print in Outlook Calendar 2010 ?

  • http://www.outlook-tips.net Diane Poremsky

    They should wrap correctly. If the words are breaking weird, make sure all updates are installed.

  • Lil

    Thanks for your reply Diana. Have you noticed that line wrap works in certain cases and when so, only partially in the monthly view print. In particular, the behaviour depends on the amount of meetings. If you set 6 or 7 meetings on a day, there is no wrap, the cell size looks fix at the contrary of Outlook 2003 which expanded to the necessary height .

    We can neither remove the end time of meeting as we used to do with Outllok 2003. Or did i miss something ? Many thanks for your help,

  • http://www.outlook-tips.net Diane Poremsky

    Outlook tries to show as many appointments as it can - so it will reduce wrapping in favor of more appointments. End times should be controlled by the end time setting on the calendar options - I'll have to double check it to refresh my memory of Outlook 2007.