meetings

Outlook users often ask how they can edit a meeting request and not send updates to the attendees. I need to change the location of an Outlook meeting and do not want to send the update to the other 15 people on the invite list. Or, the Outlook user has duplicates of a meeting which the attendees have accepted and is looking for a way to delete the duplicates without sending … [Read more...] about Change or cancel meetings without sending update messages

Towards the end of most months we get a few questions that go something like this: We can’t see meeting availability of several people starting on July 1. We can see the meeting availability up until midnight on July 1, then it’s just hashes (No Information) on everyone's calendars.  Any idea what's up? Sure, I know what’s up. You are publishing 2 months free/busy – month 1 … [Read more...] about Tip 624: Free Busy Publishing

Note: This tip was originally written for Outlook 2007 when an add-in blocked the ability to Save and not send updates. The same basic solution will work in newer versions too: use the Save button or Ctrl+S when the 'Save but don't send updates' option is missing after editing the message body. If you edit the date & time or location you will need to send updates. Microsoft no … [Read more...] about Tip 543: Save meetings, don’t send updates

When I set up a meeting or appointment, I would like to have defaults for Reminder set at 1 hour and Free/Busy set at Busy. Is there any way to set these defaults?Yes. You can set the reminder default for timed appointments in File, Options, Calendar (Outlook 2010 and newer) or Tools, Options (older versions). All day events will always default to 18 hours reminders and … [Read more...] about Tip 436: Free/Busy and Reminder Defaults