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Outlook has two types of views, a global views that is available to all folders of a specific types and a folder-only view, that is visible when you view only that folder. The global views (all folders) are stored in the default data files while the 'this folder only' views are stored in the folder. If you open an second pst file in your profile, only the 'this folder only' … [Read more...] about How to copy Microsoft Outlook custom views to backup or share

The find dialog in Outlook 2003 and earlier does not support "AND" searches. Multiple words are searched using the "OR" operator. However, you can do a Boolean search with the AND operator using Advanced find. This same method works with Views (for Filters and Automatic formatting) and Search folders (Outlook 2003/2007/2010). First you need to enable QueryBuilder by adding … [Read more...] about How to do a Boolean Search in Outlook

Creating any type of custom Outlook views is pretty easy. Select the folder where you want to use the new view. Open the Custom Views Organizer dialog - using either the Views menu on the Advanced toolbar or from the View menu. In Outlook 2003, go to View, Arrange By, Current View, Define view, as shown in the first screenshot. Outlook 2002 and earlier don't have … [Read more...] about Create a Custom View in Microsoft Outlook

Outlook doesn't support creating calendar items that countdown (or count up) to a specific date. You'll need to create each item individually and the easiest way to do this is outside of Outlook and import the file to the Calendar. You can use this method with any version of Excel and Outlook, although some steps might be slightly different in older versions of either program. … [Read more...] about Create Countdown Calendar in Microsoft Outlook

Since Outlook 2000/2002 doesn't work well on Vista, it's worth trying the calendar application that is included with Vista if you aren't interested in upgrading to Outlook 2007 and only use Outlook because you need a calendar. The only problem is getting your appointments into Calendar. Vista Calendar imports *.ics format but Outlook 2003 and earlier can't export to a single … [Read more...] about Export Outlook Calendar to use in Windows 7 or Vista