Tip 1112: Control which Appointments are shown in the To-Do Bar

One fairly common question from Outlook users with multiple email accounts or iCloud is how to get their appointments to show on the To-do Bar.

Outlook's To-do Bar (and Calendar Peek) display appointments in the user's default calendar. If you want it to display appointments from a different calendar on your To-Do Bar, you either need to set the Calendar's data file as your default data file or move the appointments to the calendar that is displayed on the To-do Bar.

To change the default data file in Outlook 2010 and Outlook 2013:

Go to File, Account Settings.
Select Data Files Tab.
Select the data file that contains your calendar and click Set as Default.

If you are using iCloud, the iCloud can be set as your default data file, under certain circumstances, such as you only use POP3 accounts.

If you are unable to set the desired data file as default, move the appointments to the default calendar. To do this, set the Calendar view to a List view, select all, then copy and paste or use the Move to Folder command.

Published October 22, 2013. Last updated on October 22, 2013.