Tip 892: Show More Appointments on Outlook's Calendar

A common complaint: When using the month view on days with several appointments, Outlook only shows the first few, with a down arrow icon which expands to Day view if there are more appointments. Because its easy to overlook the truncated cells in the month view, there is a high probability of overlooking an appointment.

Their question always goes something like this:

Is there a way to adjust the Month view so that *all* appointments are shown for each day?

While you can't adjust the month view to show ALL appointments in the day cell, if make the Outlook calendar as tall as possible you'll be able to view more appointments in each day.

Do this by minimizing the ribbon (double click on the ribbon tabs) or removing toolbars in older versions and by increasing the screen resolution.

If that does not show enough, you can show less than a full month in the month layout by selecting 2 or 3 weeks in the navigation calendars. See View a two week calendar for instructions.

If, after maximizing your screen resolution and hiding the ribbon, you still can't see enough entries in the Month View for the Outlook 2010 Calendar, you might be able to show one or two more by changing the font and font size used for the appointment subject.

Right click on the calendar grid and choose View Settings, Other Settings then change the Month font. You can type a font size (ie, 7) in the size field and try different fonts. Tahoma works well but there may be others that are shorter and easy to read.