Tip 567: Add Comments to Email

If you use Outlook 2007, you can add comments to an HTML or RTF email, using the same Reviewer comment used with Word.  (It doesn’t work with plain text.)

You need to be in Edit mode (Other Actions button, Edit message) then select a word or phrase and Ctrl+Alt+M to insert a comment.

If you reply to the message after inserting the comment, it will be sent along with the message, unless you delete it from the reply. Like this[DP1] 

I haven’t decided how useful this is. A lot of users want to add comments to messages, but they usually ask for a sticky note ability and don’t want to edit the message. Using the For Follow Up field puts the comment in the Infobar, where It’s easy to see, but its limited to 100 characters.

If you need to add comments to messages you have 4 choices, in addition to using Reviewer comments:

1. Add a flag and change the Flag to: message to something else by typing over Follow Up
2. Open the message and use the Edit, Edit message menu to add notes in the message body.
3. Create a Journal entry for your notes.
4. Purchase an add-in called OutNote

Merged Tip 415: Adding Comments to E-mail

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Tags: comments, email, outlook, reviewer, word editor

This article is filed under Tips Archive.
Last reviewed on Jun 17, 2011