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When you use Outlook 2003 and set Word as your email editor or use Outlook 2007, 2010 or 2013, it's easy to change signatures on your messages. If you use multiple email accounts, you can set a signature for each account and it's changed each time you change the account, provided you have a default signature configured for each account.
First, create a signature for each account:
Browse to Tools, Options, Mail format, Signature section and click the Signature button to add signatures.
Click the New button to enter the text for your signature.
If you don't want to use a signature with an account, create one called Blank. Enter two dashes and a space (– ) then Enter to create a signature that is identifiable. While you could just enter a space or two, it makes it easier to locate the signature block when it's marked with the standard signature delimiter of –. This makes it easier when you right click to swap signatures or if you are having problems with spell check seemingly not working correctly (Outlook signatures and spell check).
When you are finished creating signatures, click Ok to return to the Options dialog screen. Set a signature for each account and for both new message and replies / forwards, using the Blank signature when you don't want a default signature.
When you create an email or change accounts, the signature changes with the account selection or you can right click on the signature area and select a new one.
Signature files are stored at
C:\Documents and Settings\username\Application Data\Microsoft\Signatures
There are three files for each signature – one each in HTML, plain text, and RTF format. You can copy these files to back up your signatures or copy them to/from another computer.
When you use the Outlook editor, you can't change signatures as easily and signatures won't change for the account, as they do with Word as the editor.
Published January 12, 2011. Last updated on June 4, 2014.
I have been trying to create signature files in Outlook 2003. I end up getting scrambled up emails and the if the user has 'reply with the original message' the return emails are all jumbled. This is one email that i am trying to create: -- Gene D. Mille ********************************************************** genedm@comcast.net \\\ /// (o o) ======================oOO== OOo============================= For me the world is weird because it is stupendous, awesome, mysterious, unfathomable. my interest has been to convince you that you must assume responsibility for being here in this marvelous world, in this marvelous desert, in this marvelous time. I wanted to… Read more »
It's even more jumbled here i fear, but part of the problem is the font - you need to use a fixed width font (like courier new) with ascii art to have any chance of it looking good. Signatures often get messed up in quoted replies - there is not too much you can do about it, short of making sure it looks good in the original.