Can Meeting Requests be the Default Item Type?

I have a user who used to be able to double-click on the calendar and a meeting request would populate. Now when she double-clicks an appointment request is the default.  I can't figure out how to change such a simple thing.

You can't figure it out because it isn't an option. The change in behavior your user noticed could be due to one of two things: the calendar he's double-clicking on or the view he's using.

Whose calendar is the user double-clicking on? Double-clicking on your own calendar or on a calendar you own or have permission to create new items in (such as in a shared mailbox or public folder), will always open an appointment form. Double-clicking on a shared calendar you don’t have create permissions will open a meeting request.

There is one exception: If you use the Schedule View in Outlook 2010 or Outlook 2013.

While you’ll still create appointments in your own calendars, a meeting request is the default for shared mailboxes and calendars, even if you have permission to create items on the calendar.

If you need to create a meeting request (and don't want to use the New Item > Meeting Request command on the ribbon), right-click on the date and choose New Meeting Request or use the keyboard shortcut of Ctrl+Shift+Q. These methods work on all calendars, including your own.

Once a form is open, switching between appointments and meetings is easy: click Invite Attendees or Cancel Invitation on the ribbon.

Published November 17, 2014. Last updated on November 17, 2014.

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