Tip 685: Copy names and addresses

A user had this question: “I occasionally need to copy the name, title, company and address of an individual contact to a Word or Excel document. Or in some cases all of the data I have for a contact. Is there a way to do that without copying line by line.  It seems like there should be a way to copy and paste all of the data for a contact with a single command – but I have not found it.”

 While you could use the insert address option in Word, its often cumbersome for a single address. Instead, make a view that shows the fields you typically use then select the Contact (or Contacts), copy and paste as text (I use a windows utility call “pure text” to do this rather than using paste special). If you use a card view with just the Full name, Company, and Address field, the address will be formatted perfectly for envelopes.

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This article is filed under Tips Archive.
Last reviewed on Jun 17, 2011