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Outlook 2013 Absolute Beginner's Guide Diane Poremsky [Outlook MVP]

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How to CC a copy of every message you send

Unlike many smartphones, Outlook does not include an option to automatically CC an address on every message you send, however, you can do this easily using an After Sending rule. (If you want to BCC the messages, you need to use VBA or an Outlook add-in. Links to VBA samples and lists of add-ins are listed in More Information.)

  1. Open the Manage Rules & Alerts wizard. In Outlook 2010 and above, it's on the Home tab, to the right of Quick Steps
  2. Click New Rule
  3. Choose Apply rule on messages I send from the bottom section then click Next
    create a rule for messages you send
  4. To apply the rule to every message, click Next on the Conditions page, otherwise, select the desired conditions before clicking Next
  5. Select CC the message to people or public group as the Action in the top section
    cc a sent message
  6. Double click people or public group in the bottom section
  7. Type the desired address(es) in the To field, or select the address from the address book and click To
    select a name from the address book
  8. Click OK then complete the wizard

Now every message you send (or every message meeting the conditions in the rule) will be sent to the address you specified.

Video Tutorial

The first part of the video shows how to do it in Outlook 2010 and up. Instructions for Outlook 2007 and earlier begin at 1:10.

More Information

Tip 649: Always BCC
Automatically BCC All Messages

Published October 1, 2012. Last updated on May 5, 2017.

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If you need to easily see when a new message arrives, even from across the room, you can set up a rule to pop up a dialog box on tTip 423: Visible New Message AlertCreate a rule to reply with a templateHow to create an Autoreply ruleUse a rule to request read receiptsTip 189: Rule to Request Read ReceiptsCreate a rule to delete automatic repliesTip 980: Filtering Out of Office Automatic Replies

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Tessa Baxter

Is there any way to have Outlook ASK you if you want to CC the message rather than just having it CC automatically? I love how a pop-up message comes up if I forget to include a subject - any way to do that with a CC? My boss is always griping at me to keep her in the loop and I always forget. Would love a way for outlook to remind me to copy her when necessary.

Vote Up0Vote Down  Reply
October 30, 2012 3:57 pm
Diane Poremsky

It is possible - do you want the popup on every message or only ones that meet specific conditions?

Vote Up0Vote Down  Reply
October 30, 2012 7:06 pm

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