Tips Archive

Are you a habitual right clicker? Even if you never use the right click menu, its fun to click around and see what is available and where. The options you'll discover are repeated elsewhere but some are fewer clicks away on the right click context menu. Right click on Outlook 2003's group headers to Collapse All or Expand All. Right click on the Day planner's time scale … [Read more...] about Tip 172: Right Click Everywhere

You can hold Shift or Ctrl and select days or weeks in the navigation calendars to control how many days are shown. It works with any of the Day/Week/Month views but you are limited to 14 days or 5 weeks total, depending on your view. … [Read more...] about Tip 171: Selecting Calendar Dates

How many times have we heard a story that begins like this: "I store mail in my deleted folder and now.... " The most recent one goes on to say "I now have a lot of junk I don't want and mail I do need. How can I filter out the junk?" Even though the Deleted Items folder is not a place you should store your good mail in, not all is totally lost. I'm not aware of any … [Read more...] about Tip 170: Run Rules Now

Do you have a number in parenthesis following your calendar or tasks folder name? This means you have an unread item in the folder, generally a meeting or task request. To find out, run advanced find on the folder and look for unread items or use the by category view and browse. If you don't care what they are and just want to mark them read, right click on the folder name … [Read more...] about Tip 169: Unread Item Count

If you use Windows XP you can use Fast user switching and keep two Outlook profiles loaded. Create a second Windows user account then go to Start, Log off, Switch users to change to the other account. It takes a few seconds to swap users and you can leave Outlook running on both. Is it faster than switching profiles in one Windows user account? Possibly... but it also means … [Read more...] about Tip 166: Using Two Outlook Profiles with Windows XP