Tips Archive

As anyone who sends files from Windows Explorer knows, choosing Send to > Mail Recipient opens a message using the Outlook editor set to plain text. It also adds (in some versions on Windows) text to the message body ("The message is ready to be sent with the following file or link attachments:") and inserts "Emailing: [attachment name]" as the subject.If that annoys … [Read more...] about Tip 91: Send to... Using Your Stationery

A useful shortcut for people with a lot of folders is the ability to press keys to move to the next folder that begins with that character when using Outlook's folder list. Press I to move to the Inbox, C to toggle between Calendar, Contacts, and folders named "Charlie" and "College". (This handy tip works in Windows Explorer too.) The function keys include some great … [Read more...] about Tip 90: More Outlook Shortcuts

Especially if you use WindowsXP, verify the date of the last update in Task Scheduler, as some AV software doesn't update properly until you add a username and password to the task. By 4PM EST yesterday all AV vendors had updated definitions that identified MyDoom aka MiMail.R and any update since then protects you if you accidentally run the attachment. Not that antivirus … [Read more...] about Tip 88: Do you know when your last virus update was?

As anyone whose used Outlook for years knows, setting Outlook to mark quoted text with a prefix, such as a ">", results in spell check checking the entire message. Using Word as your email editor and HTML as the default message format allows you to use a prefix and not spell check the quoted text. (Outlook 2002 and 2003) To change your quoting style, open Tools, Options, … [Read more...] about Tip 85: Spell Check and Quote Prefixes