Tips Archive

Tip 83: Upgrading Profiles

Are you using Outlook 98 or 2000 in Internet Mail Only mode and are going to upgrade to Outlook 2002 or 2003? When you do, create a new profile, don't use the profile Outlook upgrades for you. While Outlook retains profiles when it's upgraded, many users are having problems with Outlook that go away when they create a new profile, with the most problems on upgrades from IMO … [Read more...] about Tip 83: Upgrading Profiles

Tip 80: Printing Notes

Did you know you can drag one or more Outlook Notes to the Inbox to create a message? The Note text and last Modified date for each Note is added to the message body. Use this trick with Outlook 2003 to print Notes on a continuous sheet of paper, since Outlook 2003's File, Print menu forces Notes to separate sheets of paper. When you want the Notes printed on one page, … [Read more...] about Tip 80: Printing Notes

Tip 79: Color Coding a Shared Calendar

When you color code a shared calendar by user, you can tell by just looking at the calendar if someone is busy. You need Outlook 2002/2003 to use this tip and have no more than 10 people using the calendar, since Outlook only supports 10 colors. (Color-coding in Outlook 2000 is available only in table view.) Assign each user a Label color and if they forget to use their … [Read more...] about Tip 79: Color Coding a Shared Calendar

Tip 78: More Questions about Folder size and Item count

In a previous tip, I said: "As your folders (and the mailbox) grows, it tends to slow Outlook down, so while you can have 65,000 contacts, you may not want quite that many." David asks, "Okay then, what slows Outlook more, a few messages in lots of folders, or lots of messages in a few folders?"The answer is... "It depends."If you are searching for an item and know … [Read more...] about Tip 78: More Questions about Folder size and Item count

Tip 77: Easy Access to Templates within Outlook

Many users don't like to use templates because it takes too many steps to get to the template: in Outlook 2010 and up, New Items > More Items > Choose Form and browse the User Templates in File System; or in older version Tools > Forms > Choose Forms, look in User Templates in File System.Fortunately, you can store the templates in Outlook so the templates are always … [Read more...] about Tip 77: Easy Access to Templates within Outlook