Tip 968: Display New Message Alert using Rules

A user asked:

I'm using a rule to move messages to a particular folder. When the rule moves messages, I can't see the the popup (Email notifier) which normally comes on the right side of the desktop when I get new mail. How can I see the notifier for messages I move?

Those notifiers are called Desktop Alerts or "blue toast" and you can display them using the same rule.

Choose the action to "display a Desktop Alert". You can also choose to play a sound when a message meets the conditions in the rule. (Customized ringtones for email!)

The New Item Alert window in the action above the Desktop Alert will display a dialog on the screen until you close it. While this is great for very important messages you don't want to miss, it can be annoying if its used for all but the most important messages.

Published March 28, 2012. Last updated on March 28, 2012.

Related posts:

If you need to easily see when a new message arrives, even from across the room, you can set up a rule to pop up a dialog box on tTip 423: Visible New Message Alert People who use rules to move mail to other folders are frequently frustrated with Outlook’s new mail alerts altering them to everyTip 551: New Mail Alerts Tip 42: Stop Processing More Rules Icons used in the Rules and Alerts dialog