• Skip to main content
  • Skip to primary sidebar
  • Skip to footer

Outlook Tips

Learning Microsoft Outlook One Tip At A Time

Outlook 2013 Absolute Beginner's Guide Diane Poremsky [Outlook MVP]

  • Home
  • Tips Archive
  • How to...
  • Beginner
  • Outlook.com

Tip 909: View all Recurring Events?

We get a lot of questions about how to view all occurrences of a recurring event in list form in Outlook. Unfortunately, this is not possible. The Calendar view displays the individual occurrences and the list view displays the single event.

If you need to see all of the occurrences you have two options:

1. Export your calendar to Excel. Exporting to Excel (or CSV format) breaks recurring events into individual appointments and you can view the list of dates there.

2. Create a filtered view of the calendar so that only the event is displayed. Select 6 weeks in the navigation calendars (1) and use the arrow buttons beside the month name (2) to scroll through the calendar by 5 week periods. (The 6th week is the first week in the next view.)

Browse calendars

Update: To see just a list of the recurring events without seeing all of the dates the events or appointments fall on, you need to use a list view. You can filter by Recurrence = Yes to hide non-recurring events.

This method is used to Create a custom view to list upcoming birthdays

Published September 2, 2011. Last updated on May 8, 2014.

Share this:

  • Twitter
  • Facebook
  • LinkedIn
  • More
  • Print
  • Tumblr
  • Reddit
  • Pocket
  • Pinterest

Related posts:

Tip 330: Delete Future Recurring Appointments Tip 365: View All Day Events calendarTip 874: Schedule multiple non-recurring appointments Calendar gridTip 792: Moving Recurring Appointments
Subscribe
Notify of
5 Comments
Newest
Oldest Most Voted
Inline Feedbacks
View all comments

Primary Sidebar

Subscribe to Outlook Tips by Email

Search OutlookTips

Training and one-on-one assistance

Do you need help setting up Outlook or want some one-on-one training? I'm available for hire. See Training and one-on-one assistance for fees and to check availability.

Popular Posts this Week

  • Where is File tab in Outlook?
    Where is File tab in Outlook?
  • How to bulk move Outlook folders
    How to bulk move Outlook folders
  • How to Find Folder Paths in Outlook Mailboxes
    How to Find Folder Paths in Outlook Mailboxes
  • How to Reset the View on Outlook folders
    How to Reset the View on Outlook folders
  • Understanding Tasks and To-Do List
    Understanding Tasks and To-Do List
  • Icons found in the Inbox, Message Headers, and Toolbars
    Icons found in the Inbox, Message Headers, and Toolbars
  • Change or cancel meetings without sending update messages
    Change or cancel meetings without sending update messages
  • "Who created the appointment?"
    "Who created the appointment?"
  • Tip 330: Delete Future Recurring Appointments
    Tip 330: Delete Future Recurring Appointments
  • Prevent Accidentally Sending an Email Message
    Prevent Accidentally Sending an Email Message

All-Time Most Popular Posts

  • Windows 7 and Vista Start Search field
    How to start Outlook in safe mode
  • outlook.com icon
    Delete a message stuck in Outlook's Outbox
  • How to use Outlook's Command line switches
  • Use Cleanviews switch to reset all views
    How to Reset the View on Outlook folders
  • Where are my Outlook Files?
  • Folder paths
    How to Find Folder Paths in Outlook Mailboxes
  • How to use Scanpst.exe to repair Outlook data files
  • Outlook's Missing Holidays
  • Icons found in the Inbox, Message Headers, and Toolbars
  • open an outlook data file
    Open an existing personal data file (*.pst) in Outlook
Privacy & Cookies: This site uses cookies. By continuing to use this website, you agree to their use.
To find out more, including how to control cookies, see here: Cookie Policy

Footer

Recent Posts

  • Outlook on the web Quick Actions moved to the right
  • Automatically sign out of Outlook.com
  • Quick Actions in Outlook
  • Outlook Autocomplete Bug
  • Outlook on the web Address Book sort order

Recent Bug List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in Outlook for Windows.

Office Update History

Update history for supported Office versions is at Update history for Office

Resources

Ask questions and share your knowledge in Outlook Forums.

Translate

You Might Like

Where is File tab in Outlook?
Using Two-factor authentication
Where are my Outlook Files?
How to use Outlook's Command line switches

© 2003–2023 ยท Outlook Tips

wpDiscuz
You are going to send email to

Move Comment