Tip 20: Check Names

When you disable name checking (autoresolution) in Tools, Options, E-mail Options, Advanced E-mail Options, Automatic name checking, Outlook will still resolve the names, but not immediately.

You'll need to press Ctrl+K to force autoresolution at any time before sending the message; otherwise Outlook will always resolve the address when you send the message. If a match isn't found, you'll be asked to pick names using the Check Names dialog.

Update: In Outlook 2010 and up, the option to use Automatic name checking is in File, Options, Mail, about halfway down the screen.

Automatic name checking dialog in Outlook 2010

Published Aug 18 2003

  • Alf Robinson

    I just want to stop outlook 2010 checking for a contact when I send an Email

  • Diane Poremsky

    You mean autoresolve? That is not possible - Outlook needs a resolved address to send a message. You can turn off autoresolution only when composing.

    The option to disable autoresolution when composing is in File, Options, Mail - Automatic name checking is about halfway down the dialog in the Send Message section.

    If you mean something else, please be more specific.

  • Dean Mehling

    But the biggest problem is that it doesn't give you ANY option to fix it. If you have a list of 1000 or so addresses, and one of them is missing a "@" for example, the auto resolve will try to suggest a contact form your list. What would be better, is an option to edit or delete that address right there, so you can move on and send the email. Otherwise, we are stuck with going back, finding and fixing the email address, and pasting it back into the field. What a waste of time!