![Diane Poremsky [Outlook MVP]](http://www.outlook-tips.net/images/2014/MVP_BlueOnly.png)
Microsoft Outlook uses a lot of icons throughout the program and it's hard to remember what each icon means. Help lists some icons but finding them is a daunting task for many users. On these next pages, you'll find all of the icons and a short description when needed.
Mail | Calendar & Tasks | Contacts & Journal
Rules & Alerts | Toolbars | More Icons
Icons | Description |
 | Journaled item. All journaled items have the small clock on the icon, in this example, the task item is journaled. |
 | Conflict. A conflict occurred during synchronization with Exchange server or a PDA. Open the message and follow the instructions to resolve. |
 | Recurring Appointment. The recurring arrows are also used for Tasks. A slash through the arrows indicates a broken occurrence. |
   | Encrypted, Signed, Signed with warnings. |
 | Signed and Encrypted |
 | Reminder |
These icons are used on folders in Outlook 2007.
Icons | Description |
 | "Default" permissions group (Exchange server) has at least Folder Visible permission on the folder. All folders that are shared will have the hand on the folder. |
 | The two-way arrow indicates the folder is from a source outside your mailbox and linked to Outlook, such as SharePoint libraries and Internet calendars. |
 | SharePoint Discussion library linked to Outlook. |
Outlook 2007 SP2 places a "closed but still loaded" icon 
in the navigation tray when you click File, Exit or the X button to close Outlook. This icon stays in the tray as long as the outlook.exe file is still loaded after clicking close.
Mail | Calendar & Tasks | Contacts & Journal
Rules & Alerts | Toolbars | More Icons
Published May 14, 2011. Last updated on October 25, 2020.
