• Skip to main content
  • Skip to primary sidebar
  • Skip to footer

Outlook Tips

Learning Microsoft Outlook One Tip At A Time

Outlook 2013 Absolute Beginner's Guide Diane Poremsky [Outlook MVP]

  • Home
  • Tips Archive
  • How to...
  • Beginner
  • Outlook.com

Outlook's Calendar and Task Icons

The following are icons you may see in Outlook 2013, Outlook 2016, or newer Calendar folders. If you have an older version of Outlook, the icons will be similar in most cases.

Calendar Icons

In current versions of Outlook, the Daily, Week, and Monthly calendars won't display icons by default. You'll need to turn on the option to Show bell icon on the calendar for appointments and meetings with reminders in File, Options, Calendar to see these icons.
calendar icons

List View IconsCalendarDescription
appointment iconAppointment
Recurring Appointment
meetingScheduled meeting
Recurring Meeting
|Exception to recurring item This symbol is used when you make an exception to a recurring appointment or task.
Data conflict Lets you know conflict exists between your local store and your Exchange Server data. To resolve the conflict, open the item and follow the instructions shown on your screen. You may see these icons with a PDA as well.
Private item – Items marked as private display this icon.
reminder bell Indicates a reminder is associated with this item.
paperclip attachmentA file attachment is associated with this item
More items. There are more items than can be shown in the current view. Click to open the date in Day view.

Meeting & Assigned Task icons on messages in the Inbox

Icon
Description
Meeting request icon used on Meeting Request forms.
Declined Meeting request
Cancelled Meeting Request
Accepted Meeting Request
Tentative Acceptance (or Propose New Time in Outlook 2003)
TrackingIcons with the blue i symbol i indicate there is more information, such as an update to the meeting request.
accepted taskAccepted Task notification in sender's mailbox
New Declined Task iconDeclined Task

Task Icons

This list contains the icons you'll see in Outlook's Task folder and To-Do List.

Icon

Description

Task form
Recurring Task
Assigned Task (In Senders task list)
Task Request (In recipients task list)
New Journaled Task iconJournaled Task
New Journeled Task response or Task Request iconJourneled Task response or Task Request

 

Mail | Calendar & Tasks | Contacts & Journal
Rules & Alerts | Toolbars | More Icons

Published May 14, 2011. Last updated on October 25, 2020.

Share this:

  • Twitter
  • Facebook
  • LinkedIn
  • More
  • Print
  • Tumblr
  • Reddit
  • Pocket
  • Pinterest

Related posts:

Reply with Meeting Request iconTip 439: Send Multiple Meeting Requests Display alertsIdentifying Outlook's Icons: More Icons Outlook's Contact (and Journal) Icons Outlook 2010 DetailsCalendar Detail View in Outlook
Subscribe
Notify of
14 Comments
Newest
Oldest Most Voted
Inline Feedbacks
View all comments

Primary Sidebar

Subscribe to Outlook Tips by Email

Search OutlookTips

Training and one-on-one assistance

Do you need help setting up Outlook or want some one-on-one training? I'm available for hire. See Training and one-on-one assistance for fees and to check availability.

Popular Posts this Week

  • Where is File tab in Outlook?
    Where is File tab in Outlook?
  • How to Find Folder Paths in Outlook Mailboxes
    How to Find Folder Paths in Outlook Mailboxes
  • Understanding Tasks and To-Do List
    Understanding Tasks and To-Do List
  • Icons found in the Inbox, Message Headers, and Toolbars
    Icons found in the Inbox, Message Headers, and Toolbars
  • How to Reset the View on Outlook folders
    How to Reset the View on Outlook folders
  • Change or cancel meetings without sending update messages
    Change or cancel meetings without sending update messages
  • How to bulk move Outlook folders
    How to bulk move Outlook folders
  • "Who created the appointment?"
    "Who created the appointment?"
  • Setting a fixed Column Width in Outlook
    Setting a fixed Column Width in Outlook
  • Change Outlook's Open or Save Attachments Folder
    Change Outlook's Open or Save Attachments Folder

All-Time Most Popular Posts

  • Windows 7 and Vista Start Search field
    How to start Outlook in safe mode
  • outlook.com icon
    Delete a message stuck in Outlook's Outbox
  • How to use Outlook's Command line switches
  • Use Cleanviews switch to reset all views
    How to Reset the View on Outlook folders
  • Where are my Outlook Files?
  • Folder paths
    How to Find Folder Paths in Outlook Mailboxes
  • How to use Scanpst.exe to repair Outlook data files
  • Outlook's Missing Holidays
  • Icons found in the Inbox, Message Headers, and Toolbars
  • open an outlook data file
    Open an existing personal data file (*.pst) in Outlook
Privacy & Cookies: This site uses cookies. By continuing to use this website, you agree to their use.
To find out more, including how to control cookies, see here: Cookie Policy

Footer

Recent Posts

  • Outlook on the web Quick Actions moved to the right
  • Automatically sign out of Outlook.com
  • Quick Actions in Outlook
  • Outlook Autocomplete Bug
  • Outlook on the web Address Book sort order

Recent Bug List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in Outlook for Windows.

Office Update History

Update history for supported Office versions is at Update history for Office

Resources

Ask questions and share your knowledge in Outlook Forums.

Translate

You Might Like

Where is File tab in Outlook?
Using Two-factor authentication
Where are my Outlook Files?
How to use Outlook's Command line switches

© 2003–2023 · Outlook Tips

wpDiscuz
You are going to send email to

Move Comment