The scenario: you need to schedule 6 appointments in an "uneven" series, where each follow-up appointment has it's own schedule. For example, the first appointment is Day 1, the second is Day 3. The third appointment is in 2 weeks, the 4th in 6 weeks, then they are at 24 weeks, 12 months, and 24 months. Can Outlook do this type of schedule? Yes, but not using recurrences. … [Read more...] about Tip 1019: Using date shortcuts to create a series of appointments
A user was complaining about syncing Contacts between Outlook, Hotmail, and iPhone. She often adds long notes to contacts but Hotmail only supports 1024 characters. My suggestion: OneNote, with the notebook stored in SkyDrive. You can easily link Outlook Contacts to a OneNote notebook, with one page for each contact you link to OneNote. You can copy a hyperlink to the page … [Read more...] about Tip 1017: Using Outlook and Onenote Together
I've had several people ask about moving their pst file to OneDrive and similar cloud-based services. Sorry, no can do. It won't work and could result in a corrupt data file. Outlook puts a lock on the pst file when the pst file is open. OneDrive continually syncs the local folder. It won't be able to sync correctly when Outlook is open because Outlook has a lock on the … [Read more...] about Tip 1013: Can you use OneDrive, DropBox or other cloud storage for pst files?
I get a lot of questions asking how to fix the Sent Items folder when it shows the From column instead of the To column. This is useless since you know who the message is from and want to see who it was sent to. When this happens, you need to Reset the view on the folder. In Outlook 2010 and 2013, switch to the View ribbon and click Reset View. In Outlook 2007 and … [Read more...] about Tip 1011: Sent Items folder shows my name, not who the message was sent to
A popular request made by Outlook users is the ability to enable or disable Rules based on the time. I want to turn this rule on when I leave the office and off when I return. I want to run this rule only between 10 AM and 4 PM. Unfortunately, Outlook doesn't have an option to run rules at specific times. If you don't want to run a rule, you need to open Rules Wizard and … [Read more...] about Tip 1006: Scheduling Outlook rules to turn on and off automatically