How to CC a copy of every message you send

Unlike many smartphones, Outlook does not include an option to automatically CC an address on every message you send, however, you can do this easily using an After Sending rule. (If you want to BCC the messages, you need to use VBA or an Outlook add-in. Links to VBA samples and lists of add-ins are listed in More Information.)

The first part of the video shows how to do it in Outlook 2010 or Outlook 2013. Instructions for Outlook 2007 and earlier begin at 1:10.

To create the rule:

  1. Open the Rules Wizard
  2. Select New Rule
  3. Choose Apply rule on messages I send from the bottom section then click Next
  4. Choose the After sending rule option

  5. To apply the rule to every message, click Next, otherwise, select the desired conditions before clicking Next
  6. Select CC the message to people or public group in the top section
  7. Double click people or public group in the bottom section
  8. Choose the CC action and enter the address

  9. Type the desired address(es) in the To field, or select the address from the address book and click To
  10. Type the address in the to field or select it from the address book and press To

  11. Click OK then complete the wizard

Now every message you send (or every message meeting the conditions in the rule) will be sent to the address you specified.

  • Tessa Baxter

    Is there any way to have Outlook ASK you if you want to CC the message rather than just having it CC automatically? I love how a pop-up message comes up if I forget to include a subject - any way to do that with a CC? My boss is always griping at me to keep her in the loop and I always forget. Would love a way for outlook to remind me to copy her when necessary.

  • Diane Poremsky

    It is possible - do you want the popup on every message or only ones that meet specific conditions?