Tag Archive for contacts

Export only Contact's Name and Email Addresses

clear-map

How do I export just the name and the email addresses from all of the contacts in a folder to a CSV file? That's actually really easy to do. When you use the Import and Export wizard, you'll have an option on the last dialog to Map Custom Fields. Map Custom Fields allows you to…

Import a CSV file into Outlook Contacts

map-custom-fields

I’ve attempted several times to import my address list without any success. Outlook will import the names, but not the email addresses. That the addresses aren't importing but the names are tells me that Outlook didn't import the addresses because the field names in your CSV don't match with the field names in Outlook. When…

Tip 1122: Sort order in Outlook's People Hub

people hub

Bob asked this question: When I select PEOPLE, I see a list of the contacts I imported. Most display as First Name then Last name, but some display Last Name and then First Name. I have edited each of them and the data is entered properly for each. First names in first name field and…

Tip 1120: When was a contact created?

Created dates icon

A user asked this question: Is it possible to create a list of contacts that were created on a certain date? For example: it would be nice to check the contacts that were created yesterday or 2 days ago. Yes, you can do this. Switch to a list view and add the Created field to…

Tip 1098: Searching for messages from a contact

search-contacts

When you needed to find messages and other Outlook items associated with a contact in older versions of Outlook, you could use the Activities page on the contact see everything linked to that contact. However, Activities was removed from Outlook 2013. While the People Pane replaces some of the functionality of Activities, it is limited…

Tip 1088: Check for Duplicate Contacts

check for duplicates

An Outlook user had this question: We have a list of contacts saved in an Excel file containing more than 100 contacts. Some of these names are already in Outlook. How can we import these without importing the duplicates? You can use one or more of these options: 1. Turn on Outlook's option to check…

Tip 1084: Add to Contacts in Outlook 2013

add-contacts

When reading or replying to an email I used to be able to right-click on a email address in the From or To fields and the context menu would give me an option to add that person to my Outlook Contacts. I used to use that all the time – a great time saver –…

Tip 1034: Sorting Contact Group members by name

Contact Group name format

This seems to be the week everyone wants to sort the names in a Contact Group (distribution list) in a specific order, usually last name, first name format and it's not working. Contacts inserted into a Contact Group use the Email Display as format. By default, the Email display as field uses "Full Name (alias@domain.com)"…

Tip 1026: Outlook, iCloud2 and the default data file

icloud-icon

As of iCloud 2.1.1 (Dec 2012), the iCloud data file can't be set as default. The release of iOS6 brought iCloud2 and a better experience in Outlook. The iCloud doesn't work with Outlook 2013 yet (expect an update after Office 2013 is released to manufacturing and available to the general public), but users who wanted…

Tip 1014: Facebook profile photo warning

Facebook icon

How many of you are aware that when you change your Facebook profile photo to something goofy, funny, suitable for friends only, mildly offensive, or downright scary that anyone who uses Outlook and has a Facebook account configured in the social connector can see your profile photo when you send them an email message? While…